Sustainable Futures Strategy

Closes 15 Jan 2023

Completing this survey

Thank you for taking the time to share your thoughts with us.  Only a small number of questions are marked as required - please complete the questions you wish to answer, leaving any others blank and submit your response at the end of the survey. You can also save your responses and finish it at another time.

Your privacy

Your response is anonymous and can only be identified by a reference number. You will need this number if you contact us as we won’t be able to find your response without it. If you want to save your answers to come back to later you will be asked for an email address to send a link to. This information will be destroyed straight away and won’t be shared with Warwickshire County Council. You will only be asked for an email address if you want to save your answers or have a copy of your response.

Privacy Notice

The following privacy notice applies to surveys and questionnaires which collect data using Ask Warwickshire. It should be read in addition to the council’s overall Customer Privacy Notice.

Purpose for processing

Collecting feedback on consultations to inform council-wide improvements and to create safer and stronger communities.

Personal information collected and lawful basis

For all surveys, the IP address used to submit answers will be automatically collected but will not be used in any analysis of responses.

Questions for the purpose of equalities monitoring may be included. You do not have to give us this information. If you do provide it, we may use the information to analyse your survey responses against your personal characteristics, such as age, in order to better tailor our services to the needs of our communities.

Where there is a voluntary option to give contact information we may also obtain email address/contact details. You do not need to provide this information. If you choose to do so your details will be kept securely and will only be used for the purposes described when we asked you for them.

In addition to the above, some surveys may process further personal information. Where this is the case you will be informed at the beginning of each survey, including what additional personal information may be processed and for what purpose(s).

All analysed data will be anonymous. Where a survey collects personal data and equalities monitoring data, the two sets of data will not be associated or cross referenced with each other in any way.

The only exception to this, when de-anonymisation will be attempted (if applicable), is when safeguarding concerns are identified. In the event of any potential safeguarding issues being identified, WCC will try to contact the individual concerned and, where deemed necessary, other parties in order to take appropriate action in accordance with our statutory safeguarding duties. 

Who we may share your information with

Delib, as providers of Citizen Space – the software used to manage our consultations. Delib’s privacy policy explains how Delib will collect, safeguard and process your information on behalf of Warwickshire County Council.

We may share (anonymous) information corporately to inform council-wide service improvements. 

We may also share anonymous information with other third-party organisations who have been appointed by Warwickshire County Council to analyse and report on feedback or are working in partnership with Warwickshire County Council. The shared information will not include your IP address and will be kept confidential. It will only be used for the purposes of the survey you have responded to.

Following the end of a survey, we shall publish the results and this may include quotes of comments which will be anonymous.

Information you provide in any additional correspondence to our surveys and consultations, including personal information, may be disclosed in accordance with the  Freedom of Information Act or Environmental Information Regulations. If you want the information that you provide to be treated as confidential, including your contact details, please contact us at askwarwickshire@warwickshire.gov.uk, but be aware that, under the legislation we cannot always guarantee confidentiality.

In some instances, where stated at the beginning of each survey, information may be exported and shared elsewhere – where this concerns personal information further details should be stated in each applicable survey’s privacy statement.

Information will only ever be shared when it is strictly necessary to help us provide effective services or to prevent the risk of harm to an individual. We will not pass it onto any other parties unless required to do so by law or in all reasonable circumstances the disclosure is fair and warranted for the purposes of processing or subject to a legal data protection exemption. Sometimes the law requires that we may have to pass your details on to a third party, for example, to prevent crime.

How long we will hold your information

The analysts/partner organisations will erase their copies of the data as soon as the report is complete. Warwickshire County Council will store the data securely and erase it within four years of the consultation being completed. If you choose to provide an email address we will keep this for a period of 12 months. 

In some instances, where stated at the top of the survey, data may be exported and held for longer elsewhere – where this concerns personal data further details should be stated in each applicable survey’s privacy statement. 

Please note: all stated retention periods will be subject to any legal holds imposed under the Inquiries Act 2005 that may concern the information and override standard retention. 

Your information rights

Your information rights for this service (if you gave us your name and contact details) are set out below. More information on how to access to your personal information. For rectification, erasure, restriction or objection to your personal information – contact us by email at: askwarwickshire@warwickshire.gov.uk.

Find out how we process your information. This includes contact details for the Data Protection Officer and if you have a complaint about your information rights.

Our customer privacy notice

1. Please tick here to confirm you are happy for us to collect your response.
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